Tri-County Fly Fishers Club of Lake, Sumter, and Marion Counties, Florida
Bylaws of Tri-County Fly Fishers Club (Approved November 4, 2009). Revised in 2020 until formal adoption on October 7, 2020, Grand Oaks Resort, Weirsdale, Florida
Article I - NAME AND PURPOSE
Section 1 - Name
This organization shall be called “Tri-County Fly Fishers Club of Lake, Sumter, and Marion Counties, Florida,” and is referred to in the Bylaws as the “Organization.”
Section 2 - Purpose
This Organization is a not for profit membership based social club. Funds will be raised from its members and used for the benefit of its members for meetings expenses, subsidizing social events etc. and the conduct of its business activities. Other purposes as follows:
- To provide members with a forum for education and resource stewardship through the sport of fly fishing;
- To promote fly fishing through education as the most enjoyable and sporting method of fishing, and the method most consistent with the preservation of our fishing waters and game fish;
- To provide assistance, advice, and suggestions to other angling groups to help them become more important and effective in their areas;
- To publicize the best practices and techniques of fly fishing, fly tying, casting, and other related subjects;
- To be a resource for organized fly fishers, maintaining liaison with other conservation and sporting organizations, and with governmental agencies involved in so many areas of our sport;.
- To place equal emphasis on both fresh and saltwater fly fishing activities.
ARTICLE II - MEMBERSHIP
The “Organization” shall recognize all persons requesting membership.
- Membership is available but not restricted to residents of the Tri-County area of Lake, Sumter and Marion Counties, Florida.
- Annual Dues - Dues for membership shall be set by the Board. The amount covers the Member for each calendar year, payable to the Treasurer in advance of becoming a Member, and then annually on the first day of January of that year. Unpaid memberships will be discontinued after the April business meeting. In addition members are required to sign “Limits of Liability Forms” that protect the Organization and Grand Oaks. If required forms are not signed, the member will be considered not in good standing and prohibited from participating in the activities of the Organization.
- Honorary Membership - To deserving individuals at the discretion of the Board.
- Life Membership - To deserving individuals at the discretion of the Board.
- 85 years old and above - Membership shall be free at the time of membership renewal.
ARTICLE III - OFFICERS
Section 1 - Definitions
- Officers of the Organization shall be President, Vice President, Secretary, and Treasurer.
- Officers shall be members in good standing.
- Nominees for President shall have been an active dues paying member in good standing for a period at least one (1) year prior to the election.
Section 2 - Duties
- The President shall preside over all regular meetings, exercise supervision of all activities, and have the power to appoint all committee chairpersons.
- The Vice President shall assist the President in supervising activities of the Organization and shall preside at meetings in the absence of the President. He/She shall be the ex-officio member all committees.
- The Secretary shall be the recording officer of the Organization and of the Board of Directors. Minutes of the Business and Board of Directors meetings shall be available to the general membership upon request.
- The Treasurer shall collect funds paid to the Organization and deposit same into accounts designated by the Organization and be responsible for making all expenditures authorized by the Organization. The treasurer shall report at each business meeting the receipts, expenditures and financial status of the Organization.
Section 3 - Vacancies
Any vacancy of an officer’s seat caused by death, resignation, or any other cause shall be filled by appointment from the President with advice and consent of the majority of the Board for the unexpired portion of the term. In the event of a vacancy in the office of the President, the Vice President shall assume the office, followed by the Secretary, Treasurer and Senior Board Member, respectively.
ARTICLE IV - BOARD OF DIRECTORS
Section 1 - Number and Selection of Directors
The Board of Directors shall consist of the four (4) current officers as a minimum. The
Immediate Past President shall be a member of the Board of Directors. Additional Members may be added at the discretion of the President with the approval of the majority of the Board.
Section 2 - Vacancies
Any vacancy in the Board caused by death, resignation, removal, increase of the number of Directors, or any other cause, shall be filled by appointment of the President with advice and consent of the Board.
Section 3 - Quorum
At a Board Meeting, the quorum shall be fifty (50) percent plus one (1) of the current Board Members.
Section 4 - Voting
Each Member at a meeting shall have one (1) vote except for the President, who shall only vote to break a tie.
Section 5 - Meetings
There shall be one regularly scheduled Board Meeting in January. Any additional Board Meetings shall be at the discretion of the Board.
Section 6 - Assets
The Board of Directors has the right to acquire or liquidate assets in the name of the Organization as needed.
Section 7 - Removal of Directors
Any Director may be removed at any time by the affirmative vote of a majority of a quorum of the Board at a regular or special meeting of the Board called for that purpose. A quorum for action to remove a Director shall be two thirds (2/3) of the Board of Directors.
ARTICLE V - ELECTIONS AND VOTING
Section 1 - Officers
Officers shall be elected biennially at the regular Business Meeting in December of odd numbered years, taking office at the first Business Meeting in January. Officers may only serve two consecutive terms unless no other member is willing to place his/her name in nomination for the position of any office.
Section 2 - Nominating Committee
A Chairperson for the Nominating Committee will be appointed by the President at the October Business Meeting. Nominees will be introduced at the November Business Meeting.
Section 3 - Voting
A. The election shall be conducted by the President or his/her designee. Voting shall be by secret ballot unless all nominees are unopposed, whereas a voice vote may be taken.
B. Members who are unable to attend the December Business Meeting to cast their vote for officers may vote by absentee ballot if sent in a sealed envelope to the Chairperson of the Nominating Committee prior to the election date.
ARTICLE VI - MEETINGS
Membership Meetings shall be held on a regular basis at the date, time and location as determined by the Board of Directors. Special meetings may be called by the President or by the Board or by written request of ten (10) Members of the Organization. At least ten (10) days notice must be given to the membership and the purpose of the meeting stated in the notice.
Section 1 - Quorum
The number of Active Members present at any business meeting shall constitute a quorum.
Section 2 - Annual Meeting
The January business meeting shall be the official Annual Meeting and include installation of new officers.
ARTICLE VII - STANDING COMMITTEES
The President shall appoint the following Standing Committees with the Vice President as the ex-officio member. Any Chairperson may be removed at any time by a majority vote of the Board Members present a a Board Meeting.
- AUDIT - To conduct an audit of the Organization’s financial accounts and material assets in December and submit a written report to the Organization at the Annual Business Meeting.
- PROGRAMS AND PROJECTS - To propose special events and activities related to the purpose and objectives of the Organization
- OTHER SUCH COMMITTEES as deemed necessary to carry out the work of the Organization.
ARTICLE VIII - FINANCE
Section 1 - Fiscal Year
The fiscal year of the Organization shall be the calendar year.
Section 2 - Budget
The Board shall review and approve the annual Budget of the Organization submitted by the Treasurer at the November Board meeting and modified for a vote at the December Board meeting.
Section 3 - Expenditures
No part of the net earnings of the Organization shall inure to the benefit of, or be distributed to its directors, officers, or other private persons, except that the Organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article 1. No loans shall be contracted on behalf of the Organization and no evidences of indebtedness shall be issued in its name.
Section 4 - Financial Statements
Financial statements shall be submitted to the Board and membership at regular business meetings at such time and in such a manner as determined by the Board of Directors.
ARTICLE IX -GENERAL PROVISIONS
Section 1 - Avoidance of Political Activity
No part of the activities or funds of the Organization shall be for the carrying on of propaganda, or otherwise attempting to influence legislation, and the Organization shall not participate in (including the publishing or distribution of statements) any political campaign on behalf of any candidate or political office.
Section 2 - Relationships with Other Organizations
The Organization shall have no financial interest in the property, assets, or liabilities of any other organization in which it may hold membership or with which it may be affiliated, unless specifically agreed in writing by both parties and approved by the Board of this Organization.
Section 3 - General Activities
The Organization will not sponsor club organized trips for members or enter into
Outreach programs without approval of the Board of Directors. Individuals participating in organized activities are responsible for their own conduct.
ARTICLE X - AMENDMENTS
These bylaws may be amended at any Business Meeting of the Organization. The affirmative vote of a majority of the Members present shall be required for the adoption of any amendment. The amendment shall be presented to the membership at a regular Business Meeting and voted on at the next business meeting.
ARTICLE XI - DISTRIBUTION OF ASSETS UPON DISSOLUTION
Upon the dissolution and/or abandonment of The Tri-County Fly Fishers and following the satisfaction of all outstanding obligations of The Organization, any and all remaining net-free assets shall be distributed equally among the members.
ARTICLE XII - NONDISCRIMINATION
It shall be the policy of the Organization to provide equal membership/employment service opportunities to all eligible persons without regard to race, color, religion, sex, or national origin.